Many boards still send sensitive internal governance communications through insecure communication channels. A recent report by Diligent Corporation found that 56 percent of directors use personal email accounts for communication with the board. And even C-level executives and governance professionals do so as well. This is a serious danger that must be addressed.
It is vital to convince board members of the importance of secure communications. This requires educating them about the reasons why their current practices make them vulnerable to data breaches and helping them understand the costs of such breaches in terms of lost operational time, the cost of dealing with cyberattacks, and concerns over compliance violations.
Boards must be aware of the fact that they are a prime targets for cyber criminals. Hackers often target high-profile individuals like board directors and top executives because they have access to sensitive information that is of significance to them. They are therefore prime targets for ransomware, in which criminals are threatening to release sensitive information unless they receive a payment.
To prevent this, the board could consider the adoption of a platform for governance that replaces email and text messages with a fortified record system that uses encrypted data transmission and a specially-built mobile application. This eliminates the need to share confidential or insider information with unsecure documents systems or email accounts which are managed by the organization’s IT teams and offers a separate platform that allows boards to lead even in times of crises.
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